As I discussed in my previous article, press releases can be an extremely effective tool when you are looking to promote an event or news within higher education. The potential impact of a press release goes far beyond this though, and should be an essential part of your overall public relations strategy. As defined by Entrepreneur, a press release is “a public relations announcement issued to the news media and other targeted publications for the purpose of letting the public know of company developments.” These short, compelling documents give your university’s latest developments a platform to be seen and discussed within the larger media circuit. However, if you do not include key elements in your press release, it is unlikely to be picked up by your target audience and your reach will diminish. Here I will discuss some key tips for you to consider when writing and distributing your next press release.
1. Make sure your story is newsworthy
Is your press release going to excite those within the industry? Does your news provide value and relate to larger industry trends? These are questions that you should be thinking about before you distribute it to the media. Innovative, exciting developments and research within your university make ideal topics for press releases. One of our clients recently announced they are developing a virtual reality application with the aim of improving mental health care, an incredibly innovative idea that appeals to a several popular media topics. We immediately saw this as an ideal opportunity to help raise awareness about the institution and the cutting-edge work that they’re doing through a press release.
2. Grab attention with the headline
The headline of a press release, as with that of an article headline or subject line within a pitch, is pivotal if you are to successfully pull in journalists and editors. Of course, it is important for your headline to be accurate and give the reader a strong idea of what is to come, but you also want to ensure that it is engaging and makes them want to read on. There are three best practices to follow when writing your headline: 1) Be unique – you need to differentiate yourself from the competition. 2) Be specific – give the reader detailed information to ensure they understand what you are presenting them. 3) Be beneficial – the headline itself must provide a benefit to the reader and show that the information is useful.
3. Include quotes
To increase your validity and credibility, it’s critical to include quotes from at least one high level source who is directly involved in the story. These quotes should provide greater insight and perspective and can also lead to further media opportunities for the expert and institution.
4. Remain relatable
It is important that you do not confuse the reporter or reader with your press release. Therefore, the language used should not be overly complicated, as much of your audience will lack the specialist knowledge required to understand the finest details. If there are terminologies that are complex, then explain these as if you were speaking to somebody who does not work within your discipline. Make the content simple, straightforward, and easily consumable for a general audience.
5. Stay Concise
A press release should not exceed more than a single page and should only include the most pertinent facts. If the press release leaves them wanting more information, then they can reach out using the contact information provided in the press release.
6. Include a pitch
When distributing your press release, be sure to write a media pitch as you would if you were looking to create a traditional PR opportunity. The pitch is where you can really sell the story and the relevance of it to the publication’s audience and interests. Make sure to paste the press release below your signature as a journalist may not have the time or want to open an attachment.
7. Customize to each target audience (when applicable)
In order to maximize your chance of press coverage, you should tailor the press release to fit each audience when there is more than one. For example, we recently distributed a press release on the topic of virtual reality and mental health for one of our clients. Clearly, there is a both a technology and health angle here. You should be targeting both audiences and should alter the pitch and press release to ensure it relates directly to the industry you are pitching.
8. Capitalize on link building opportunities
A press release provides you with an excellent opportunity to gain greater brand awareness as well as positively influence SEO. By including a link within your press release that takes the reader to the corresponding homepage or landing page, you will increase the chances of media outlets linking back to your target site which will in turn help to boost rankings.